Gate pass

Gate pass. (Giấy phép ra cổng)

• Đảm bảo tất cả tài sản mang ra khỏi khách sạn / khu nghỉ mát phải có giấy phép ra cổng hợp lệ kèm theo. 
• Kiểm tra lại tài sản mang ra có khớp với giấy ra cổng hay không. Khi đã xác nhận, ký vào giấy GATE PASS, lưu giữ một bản GATE PASS và ghi lại thông tin đầy đủ  vào sổ GATE PAS.            Security host will check that the item presented corresponds with the information on the gate pass. He then signs the gate pass and permits associate to carry the item off the premises. 
• Khi hàng mang vào lại, kiểm tra có đúng với hàng lúc đem ra hay không và ghi vào sổ GATE PASS. 
• Ensure that any hotel / resort property brought out of the hotel / resort must be accompanied by a valid gate pass signed by Department Head and General Director / Hotel Manager / Financial Controller
• Security will check that the item presented corresponds with the information on the gate pass. He then signs the gate pass and permits associate to carry the item off the premises
• Items that are to be returned to the hotel should include a date of expected return. Security will keep one copy on trace and check with department concerned. 
• When items are returned, Chief Security and Engineer, Purchasing or Receiving officer to check the returned items. 
• A copy of the gate pass will be kept by Security on file. F. The pink copy will be kept by Accounting Dept. G. The yellow copy will be submitted by Security to Department Head who has signed. H. The supplier must bring the gate pass (white copy) back with the returned item.




Security staff ensures the validity of  gate pass by verifying signatures concerned. 




The contractors working in the premises of the University are required to provide details of their items at the register placed with the Security Staff at the gate.




After filling the gate pas, duplicate copy of gate pass is given to the person and a copy is kept in the Office of OSSV while another copy is retained in gate pass book.

• - any hotel property taken outside the gate must be accompanied by a valid exit permit.
• - Check that the property must match the content of the output paper.
• - bv sign the GATE PASS paper, keep the GATE PASS paper and record all information in the GATE PASS book
• - When the goods are brought back in, check whether they are the same as before, and record them in the GATE PASS book.

- - All property brought out of the gate must be accompanied by a valid exit permit.

 - Check that the property must match the content of the output paper.

 - bv sign the GATE PASS paper, keep the GATE PASS paper and record all information in the GATE PASS book

 - When the goods are brought back in, check whether they are the same as before, and record them in the GATE PASS book.

Gate pass (Bản dành cho hành chính)

PURPOSE:

 No hotel property may be taken out of the hotel without proper authorization. Any hotel property brought out of the hotel must be supported by a gate pass signed by General Director /Hotel Manager or Financial Controller and Chief Security. The contents of any package must be inspected by Chief Security. Each Department Head should have gate passes in their office. Gate passes will be in sequential order and can be obtained at General Store. Each gate pass will have 4 copies (for originator, security, bearer, purchasing) 

PROCEDURE: 

1. A full description of the item and the quantity has to be indicated on the gate pass in the space provided. 

2. After the gate pass is filled, the Department Head has to sign and then pass it on to General Director / Hotel Manager / Financial Controller. Once approved the indicated item may be taken off the premises, the gate pass will be signed and given back to the Department Head. 

3. The items to be taken off premises together with the corresponding gate pass signed by Department Head and General Director / Hotel Manager / Financial Controller is then brought to the Security at Staff Entrance or car park entrance. 

4. The item to be taken out of the premises for repairing , it will be sent to Accounting Dept for supplier to receive and Purchasing Officer has to sign on gate pass also. 

5. If the item is taken out for repairing by Engineer, a Gate Pass (small one) for normal business can be signed by HoD without passing to Accounting Dept. 

6. Chief Security will check that the item presented corresponds with the information on the gate pass. He then signs the gate pass and permits associate to carry the item off the premises

7. Chief Steward has to fill description of the items and quantity on gate pass and pass it on to Chief Security before bringing to outside catering. 8. In case of borrowed items like BQ equipment, the full description of items has to be indicated on the gate pass also. 

9. Lost & Found items will be released every three or six months and Executive Housekeeper will sign on gate pass then send to General Director / Hotel Manager / Financial Controller to sign for approval.

** Items that are sent out for repairing:

 A. Items that are to be returned to the hotel should include a date of expected return. The Department Head involved should set this date. B. Security will keep one copy on trace and check with department concerned. 

C. When items are returned, Chief Security and Engineer, Purchasing or Receiving officer to check the returned items. 

D. The gate pass white copy will be given to associate or supplier. 

E. The green copy will be kept by Security on file. F. The pink copy will be kept by Accounting Dept.

G. The yellow copy will be submitted by Security to Department Head who has signed. 

H. The supplier must bring the gate pass (white copy) back with the returned item.

**Small Gate Pass: Regular and normal going out for business or personal matter 

1. During working hours, all the staff (except the Company Management, HoDs, Assistants to HoDs or authorized staffs) going out for business have to submit a Gate Pass to security guard on duty at back gate or front gate. 2. This Gate Pass must be approved by Company Management/ Duty Manager/ HoD/ Assistant to HoD or authorized staff. 

3. Gate Pass must be filled with full name of staff; reason of going out or details of parcel/item taken out. 

4. Staff has to sign in 'Employee box - out'; Security guard on duty has to sign in SE guard box; write in 'Date/Time out' and let staff go out of the back or front gate. The Gate Pass is kept at security hut either back or front gate during the time staff going out. 

5. When staff come back to work, security guard on duty has to write in 'Date/Time in'; sign in SE guard box and get staff to sign in 'Employee box – in'. 

6. The gate pass will be collected and transferred to Human Resources officer the following working day for reference and file.

Small Gate Pass: Đi công tác hay việc riêng đều đặn và bình thường 1. Trong giờ làm việc, tất cả nhân viên (trừ Ban quản lý công ty, HoDs, Trợ lý HoDs hoặc nhân viên được ủy quyền) đi công tác phải nộp Gate Pass cho an ninh  trực gác cổng sau hoặc cổng trước.  2. Gate Pass này phải được sự chấp thuận của Quản lý công ty / Giám đốc nhiệm vụ / HoD / Trợ lý của HoD hoặc nhân viên được ủy quyền.  3. Gate Pass phải điền đầy đủ tên nhân viên;  lý do đi ra ngoài hoặc chi tiết của bưu kiện / mặt hàng được lấy ra.  4. Nhân viên phải đăng nhập 'Hộp nhân viên - ra';  Nhân viên bảo vệ khi làm nhiệm vụ phải ký vào ô gác SE;  ghi vào 'Ngày / Giờ ra' và cho nhân viên đi ra khỏi cổng sau hoặc cổng trước.  Gate Pass được giữ ở chòi an ninh ở cổng sau hoặc cổng trước trong thời gian nhân viên ra ngoài.  5. Khi nhân viên trở lại làm việc, nhân viên bảo vệ làm nhiệm vụ phải ghi 'Ngày / giờ vào';  đăng nhập hộp bảo vệ SE và yêu cầu nhân viên đăng nhập 'Hộp nhân viên - vào'.  6. Thẻ thông hành sẽ được thu thập và chuyển cho Cán bộ Nhân sự vào ngày làm việc tiếp theo để tham khảo và nộp hồ sơ.